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Staff access

Clinical reporting portal

New report

NDIS report

Drafts require clinician review and approval. Encrypted unfinished drafts are automatically deleted 30 days after their last update.

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Step 1 of 7

Report setup

Choose the funding stream, report type and treating physiotherapist.

Funding stream

The GP workflow will be completed after a representative GP report or letter is supplied.

NDIS report type

Client age group

Relevant concern areas Select all that apply. These choices tailor the questions shown later.

Physical or mobility Intellectual or cognitive Communication or sensory Psychosocial or behavioural Complex neurological Other medical complexity

GP letter type

Treating physiotherapist

Report date

Step 2 of 7

Client details

Identifying fields are stored only in the encrypted draft and will be excluded from AI requests.

Client name Date of birth

NDIS number Living arrangements Current formal and informal supports

Child and family context

Parent, guardian and family context Education and developmental context

Claim number Report addressee

GP and referral details

GP name

Step 3 of 7

Clinical profile

Primary diagnosis or injury

Accepted conditions Primary diagnosis or injury

Select only conditions accepted on the WorkCover claim. Choose one or more body areas and conditions; use Other if needed.

Select one or more body areas, then choose every relevant diagnosis. Use Other for an uncommon diagnosis.

Cervical Spine Shoulder Elbow Wrist Thoracic Spine Lumbar Spine Hip Groin Knee Lower Leg Ankle Foot Head Jaw Other Body Area

Cervical Spine

Neck Pain Cervical Muscle Strain Cervical Radiculopathy Whiplash-associated Disorder Cervical Spondylosis

Other cervical spine diagnosis

Shoulder

Rotator Cuff Tendinopathy Rotator Cuff Tear Subacromial Pain Shoulder Bursitis Frozen Shoulder Shoulder Instability Shoulder Dislocation AC Joint Injury Shoulder Labral Injury

Other shoulder diagnosis

Elbow

Lateral Epicondylitis Medial Epicondylitis Distal Biceps Injury Triceps Injury Forearm Strain

Other elbow diagnosis

Wrist

Wrist Sprain De Quervain Tenosynovitis Carpal Tunnel Syndrome TFCC Injury Wrist Tendon Injury Hand Tendon Injury Wrist Fracture Rehabilitation Hand Fracture Rehabilitation

Other wrist diagnosis

Thoracic Spine

Thoracic Spine Pain Thoracic Muscle Strain Rib Injury Costovertebral Joint Pain

Other thoracic spine diagnosis

Lumbar Spine

Non-specific Low Back Pain Lumbar Muscle Strain Lumbar Disc Injury Lumbar Radiculopathy Sciatica Lumbar Facet Joint Pain Spondylolisthesis

Other lumbar spine diagnosis

Hip

Gluteal Tendinopathy Hip Osteoarthritis Femoroacetabular Impingement Hip Labral Injury Hip Flexor Strain Proximal Hamstring Tendinopathy

Other hip diagnosis

Groin

Groin Pain Adductor Strain

Other groin diagnosis

Knee

ACL Injury PCL Injury MCL Injury LCL Injury Meniscus Injury Patellar Tendinopathy Patellofemoral Pain Knee Osteoarthritis Quadriceps Injury Hamstring Injury

Other knee diagnosis

Lower Leg

Calf Strain Medial Tibial Stress Syndrome Tibial Stress Injury Fibular Stress Injury Compartment Syndrome Rehabilitation

Other lower leg diagnosis

Ankle

Lateral Ankle Sprain Syndesmosis Injury Achilles Tendinopathy Achilles Rupture Ankle Fracture Rehabilitation

Other ankle diagnosis

Foot

Plantar Fasciopathy Posterior Tibial Tendon Dysfunction Peroneal Tendon Injury Metatarsalgia Foot Fracture Rehabilitation

Other foot diagnosis

Head

Concussion Headache Associated with Cervical Dysfunction

Other head diagnosis

Jaw

Temporomandibular Disorder

Other jaw diagnosis

Other Body Area

Other other body area diagnosis

Relevant medical history and secondary conditions

Is the client’s condition permanent?

Symptoms and clinical presentation Objective clinical findings Current equipment and assistive technology

Manual wheelchair Powered wheelchair Walking stick Crutches Walking frame Mechanical hoist Shower chair Specialised seating Pressure-relief cushion Orthoses

Other details

Medical complexity

Precautions and multidisciplinary considerations

Briefly describe current findings and changes in the Progress to date box on the next page.

Step 4 of 7

Functional impact

Select affected NDIS domains, then add concise clinical facts. Short notes are fine—the draft can organise and connect them, but it will not invent missing information.

Affected functional domains

Mobility Self-care Self-management Communication Social interaction Learning

Mobility, positioning and transfers

Walks independently Walking limited by pain or fatigue Uses a mobility aid Unable to walk Needs help with transfers Requires two people for transfers Requires a mechanical hoist Needs help to reposition

Other details Self-care and daily activities

Independent with personal care Needs help with showering Needs help with dressing Needs help with toileting Needs help with grooming Needs help with eating or meal setup Needs help with pressure relief

Other details Self-management within physiotherapy scope

Completes exercises independently Needs reminders to exercise Needs assistance with exercises Needs help with pacing and fatigue Needs help managing positioning Needs help following a rehabilitation plan

Other details Communication, participation and community access

Needs support for community access Needs help with transport Participation limited by fatigue Participation limited by mobility Needs assistance to communicate Reduced social participation

Other details

Intellectual and cognitive function

Understanding, learning and prompting needs

Needs repeated instructions Needs prompting to complete tasks Needs visual demonstrations Difficulty following multiple-step instructions Needs supervision for safety Needs help learning new exercises

Other details

Communication and sensory function

Communication method and sensory needs

Speech can be difficult to understand Uses a communication aid Visual impairment affects participation Hearing impairment affects participation Sensory sensitivities affect treatment Benefits from a quiet environment

Other details

Psychosocial and behavioural considerations

Engagement, regulation and participation

Anxiety affects participation Needs a predictable routine Difficulty with changes to routine Needs support with emotional regulation Behaviour affects safety or participation Needs additional time to engage

Other details

Has the client experienced falls?

Falls information

Is the client at risk of pressure injuries?

Pressure injury information

Informal support from family or carers

Family assists with transfers Family assists with personal care Family supervises exercises Family provides transport Family assists with positioning Two people required for some care tasks

Other details

Step 4 of 7

Work status

Select the current work status if known. It will be mentioned briefly in the progress paragraph.

Current work status

Other work status Only needed if you selected Other.

Step 5 of 7

Treatment and progress

When AI is enabled, it will organise relevant findings, treatment and progress for clinician review. Identifying fields are removed before an AI request.

Current frequency Current treatment location

Interventions provided

Education and activity modification Manual therapy Strength and conditioning Balance and proprioceptive retraining Gait and movement retraining Home exercise program

Education and activity modification Pain and symptom management Manual therapy Strength and conditioning Functional rehabilitation and graded loading Balance and proprioceptive retraining Gait and movement retraining Home exercise program Passive range of motion Support worker education Informal support education

Progress and outcomes to date

Barriers, limitations and interventions not clinically appropriate Client goals relevant to physiotherapy

Progress to date

The treatment sentence will be created from the interventions selected above.

EPC sessions used

The treatment sentence will be created from the interventions selected above.

Treatment outcome and remaining concerns

The AI will turn these notes into a concise update and recommend further physiotherapy only when the information shows ongoing symptoms or unmet goals.

Physiotherapy sessions attended to date Progress and current concerns Next step or recommendation GP’s question or requested action

This can be sent during treatment. The letter will not say the client has finished or used all EPC sessions unless you say so.

Step 6 of 7

Recommended support

Sessions per week Weeks per year Cost per session

Estimated annual support$28,5483 sessions × 52 weeks × $183

Session duration Recommended service location

Reason for changing treatment location Current care and the recommended location differ. Briefly explain why before generating the report, or select the current location above. Other session duration Clinical rationale for the requested frequency Expected benefits and maintenance outcomes Likely consequences without ongoing physiotherapy New equipment or assistive technology requested Optional. Leave blank when the report only describes equipment already in use.

Step 6 of 7

Ongoing treatment

Ongoing treatment plan

Step 7 of 7

Review information

Check the information below before generating a clinical draft.

Review information being sent to AI

This is the exact de-identified clinical payload that will be transmitted to the OpenAI API. If you see a name, contact detail, identifier or unnecessary third-party information, cancel and edit the form first.

I have reviewed this information, confirm it is appropriately de-identified and relevant, and authorise this API request.

Review the de-identified AI input before generating a clinical draft. Every draft requires clinician review and approval.